Effective GTD

GTD is just one of many systems by which to get through tasks in a timely fashion and to achieve ones goals.

The biggest challenge of any system is decision fatigue and categorising and prioritising tasks.

TaskaAI solves all of these problems. Done. Good.

Now that we have effortless GTD thanks to TaskaAI, how can we now be effective with this?

Goal, Task, or Project?

TaskaAI does best when fed tasks in the Tasks screen, and Goals and Projects are sent to Projects. Without this key step, your task list will get swamped!

How to know?

A friend recently came to me saying they already have a todo list, but it isn't working for them. What's on their list?

It went like this:

1. Learn Spanish

2. Do the dishes

Since the reader has been primed, we can see there is an obvious issue here.

Tasks should be actionable and achievable with few steps in a short period of time.

Learn Spanish is NOT a task. Is it a project?

Projects should have a clear objective and can be comprised of multiple one off tasks.

Learn Spanish might be a project, IF there is an objective attached to it. An objective might be to be able to read a specific book, or communicate with a specific individual.

Move apartments is a project. It has a clear outcome, and requires multiple actions.

Goals are aspirations that require ongoing effort with unclear and continuous steps. Anything that cannot be made a project.

Learn Spanish is a goal. It requires a regular continuous effort.

Now my friend has two lists:

• todo - wash the dishes

• Goal - learn Spanish

Now that we have the distinction, we can possibly add a task for today! Let's add, Do 3 lessons in Duolingo today! This is a task, give it to TaskaAI and let it contextualise and prioritise it for you!

Summary

One of the worst experiences when prioritising your life is having a todo list that will not budge!

It might not be your fault! If you have goals and projects in your todo list, that list will never be empty.

Regardless of what system you use, get this part right, and you will feel more effective in pursuing the important things in life.

Decisions decisions. Just remember that we have strictly limited decision making and planning abilities for a given time span. Use TaskaAI to save your best for getting things done!